Job Posting – Program Assistant at Career Ladders Project

December 24, 2013

An Invitation to Apply for the Position of

Program Assistant – Career Ladders Project

Foundation for California Community Colleges
An Equal Opportunity Employer

The Career Ladders Project (CLP) is seeking two Program Assistants (PA) to join a dynamic team of
professionals to advance the organization’s programmatic and operational goals. These positions are full
time, non-exempt positions. One position will report to the Senior Director, Pathways and Sector
Development/Operations and one position will report to the Director of the California Community College
Linked Learning Initiative (CCCLLI). Each PA will provide essential administrative and program support to
a number of multi-college initiatives including High Impact Pathways, Community College Pathways for
Foster Youth, the Career Advancement Academies, CCCLLI, and other projects. More information about
CLP’s mission and work is available at

Through research, policy initiatives and strategic assistance to colleges and their workforce development
partners, CLP works to strengthen the role of community colleges in fostering educational and career
advancement for Californians. Established by the Board of Governors of the CCC, CLP works with state
leadership and policymakers to promote expansion and replication of successful projects and to identify and
implement systemic policy changes that can better support effective practices toward student achievement.

The Career Ladders Project office is located at 678 13th
Street, Suite 200, Oakland, CA 94612. CLP operates
under the fiscal sponsorship of the Foundation for California Community Colleges, the non-profit auxiliary
for the California Community Colleges.

Essential Job Results and Duties/Responsibilities
The Program Assistant (PA) role is primarily an administrative role that also includes some content or
program-related work. Each of the two PAs will:

 Provide administrative support by scheduling meetings and conference calls, making travel
arrangements, managing the Director’s calendar, drafting correspondence, distributing meeting
materials, taking notes, and updating workplans
 Provide meeting support including collection, printing, and distribution of agenda materials and
handouts, and note-taking. Overnight travel to provide off-site meeting support may be required
occasionally (estimated two to three times per year).
 Coordinate scheduling and event logistics (e.g., meeting room arrangements, catering orders, AV
requirements) for meetings with multiple stakeholders
 Track deadlines and collect and organize materials to meet reporting needs
 Format documents, draft and format charts, graphs, and reports
 Support multimedia presentations by setting up web conferences and formatting PowerPoint slides
 Organize and maintain paper and electronic files

 Work closely with the CLP administrative team to:
o track and organize documents through web-based tools (e.g., Dropbox, WordPress,
Lucidchart, Basecamp)
o provide general office support as needed, including answering phones, staffing reception, and
ordering supplies
o coordinate general CLP activities

Education, Skills and Experience
Any combination of the listed experience and education are indicative of preparation likely to impart the
knowledge, skills, and abilities related to the essential job results.
 Strong customer service skills and knowledge of business/office operations
 Strong interpersonal communication skills
 Demonstrated respect for and ability to work with diverse populations
 Experience planning meetings, conferences and training sessions with both small and large groups
 Familiarity with contract or grant management
 Experience with web development or social media strategy
 Strong verbal and written communication skills; experience copyediting or proofreading
 Ability to solve practical problems and work independently, exercising good judgment
 Demonstrated experience handling multiple projects and prioritizing successfully
 Ability to maintain confidential nature of data and information
The following qualifications are highly desirable:
 Bachelor’s Degree from an accredited four (4) year college or university preferred
 A minimum of one year of program or admin support experience in education or the private sector;
community college program or non-profit educational institution setting preferred
 Experience with Microsoft Office programs including Outlook, Word, Excel, and PowerPoint
 Experience in supporting complex and diverse projects
 Knowledge of postsecondary education systems, workforce development and/or community college
career and technical education programs
Physical Requirements
 Ability to work at a computer workstation for periods up to 4 hours at a time.
 Ability to speak on the telephone for a total of up to 3 hours per day.
 Ability to sit for up to 3 hours without breaks at meetings.
 Ability to walk and stand for up to 4 hours without breaks at program site visits and meetings.
 Ability to lift and move a minimum of 40 pounds

The salary is competitive and commensurate with experience and qualifications. The excellent benefits
package currently includes paid holiday, sick, and vacation leave; medical, dental, and vision insurance; and a
generous defined benefit retirement plan (Public Employee Retirement System – PERS).

Application Deadline
Resumes will be reviewed beginning on December 16. The application process will be open until the position
is filled.

Application Procedure

Interested and qualified applicants are asked to submit (a) letter of interest, and (b) résumé including salary
Submit materials as Word or PDF document by email to
Please include in the subject line: Program Assistant, Career Ladders Project.